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NORDVEST

Components

Components are the parts inside your assets — oil filters, air filters, belts, separators, and all the other consumables that keep equipment running smoothly (and quietly, if you're lucky).

Component Types

NORDVEST comes pre-loaded with the component types you'll use most:

  • Oil Filter (consumable)
  • Primary Air Filter (consumable)
  • Secondary Air Filter (consumable)
  • Oil (consumable)
  • Belt
  • Drive
  • Primary Separator (consumable)
  • Secondary Separator (consumable)
  • Filter Element (consumable)
  • Desiccant (consumable)

Need something different? Create custom component types in Settings, and feel free to edit or remove any of the defaults. They're suggestions, not commandments.

Consumables

Components can be flagged as "consumable," which unlocks service interval tracking. If a part gets replaced on a regular basis — whether it's every 6 months or every 2,000 hours — marking it as consumable lets NORDVEST keep tabs on when it's due next.

Service Intervals

Consumable component types can have default service intervals based on:

  • Time — Replace every X months (e.g., oil every 12 months)
  • Hours — Replace every X runtime hours (e.g., oil every 2,000 hours)

When both are set, whichever comes first wins. This is how it works in the real world — a compressor that runs 16 hours a day hits its hour limit way before the calendar says it's time.

Example: Oil with a 12-month / 2,000-hour interval on a compressor running 8 hours a day would hit the hour limit around month 8. NORDVEST flags it as due, because math doesn't care about your calendar.

Tracking Components

Each component on an asset tracks:

  • Type — What kind of part it is
  • Part Number — Manufacturer or supplier part number (can link to the Parts Catalog)
  • Last Replaced — When it was last changed (date and hour reading)

Service Due Tracking

When you record that a component was replaced during a service, NORDVEST remembers. Combined with service intervals, you can see at a glance:

  • When each component was last serviced
  • How many hours have passed since the last service (for hour-tracked assets)
  • Whether a component is overdue based on time, hours, or both

No spreadsheets, no sticky notes, no "I think we changed that last spring?"

Adding Components to an Asset

  1. Navigate to the asset's detail page
  2. Click Add Component
  3. Select the component type
  4. Enter the part number (optional, but your future self will appreciate it)
  5. Set the last replaced date if known
  6. Save

Tip: Recording component replacements during every service keeps your maintenance history accurate. It takes seconds now and saves hours of detective work later.

Part Numbers

Recording part numbers might seem tedious, but it pays off fast:

  • Quick reordering — Know exactly what to order without opening the service manual
  • Consistency — Ensure the right parts are used every time, even when someone else is ordering
  • Cross-referencing — Track which parts work in which equipment across your fleet

Parts Catalog

NORDVEST maintains a Parts Catalog — a central library of all the parts your company uses. Access it from the main navigation under Parts Catalog.

Managing the Catalog

The Parts Catalog is a searchable list with:

  • Name — What you call the part (e.g., "Filter Element - 10 Micron")
  • Part Number — Manufacturer or supplier part number
  • Manufacturer — Who makes it
  • Description — Optional notes about the part
  • Unit Cost / Unit Price — What it costs you and what you charge

Adding Parts

  1. Go to Parts Catalog in the navigation
  2. Click Add Part
  3. Enter the part details
  4. Save

Alternative and Cross-Reference Part Numbers

Parts often go by more than one number — OEM vs. aftermarket, old part number vs. new, or different suppliers for the same thing. NORDVEST lets you add alternative part numbers to any catalog item so you can find the part no matter which number you search for.

On the item's detail page, you'll see all cross-reference numbers listed, and searching the catalog by any of them will find the right part.

Item Detail Page

Click any item in the Parts Catalog to see its full detail page, including:

  • All part details and alternative part numbers
  • Where it's used — A list of every asset that has this part as a component, plus every service where it was used as a material. This is gold when you need to know "which compressors use this filter?" or "how often do we replace this part?"

Linking to Components

When adding a component to an asset, you can link it to a catalog item. This gives you:

  • Consistent part numbers across assets (no more "was it 39329602 or 39329062?")
  • Quick reordering reference
  • Cross-referencing which parts work in which equipment

Linking to Service Materials

When recording work, you can also pull parts from the catalog into the Materials section of a service. This tracks what was used on each job and ties it back to the catalog for cost tracking and reordering.